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Texas State Service

State service is used to determine the monthly longevity pay and vacation accrual amount for eligible employees. Faculty, staff, and student workers, full or part time, accrue state service as an employee. Service credit accrues for an entire month unless:

  • Employment started on a day other than the 1st of the month
  • Employee was on a leave without pay the entire month
  • Employee was on a work break during the month
  • Employee returned from a work break during the month

Length of Texas state service is determined by calculating the days, months and years of Texas state employment. This time is used to calculate longevity pay and vacation accruals only. It does not impact retirement.

Who Earns Texas State Service Credit?

Texas state service credit is earned by faculty, staff, or students employed by a Texas state (public) agency. Other non-Texas state or public employment is not transferable. Texas state service accrues when an individual:

  • Serves as a full time, part-time employee of the state
  • Serves as an academic employee of a Texas institution of higher education
  • Serves as a member of the legislature
  • Holds a state-wide elected office

If you are unsure if previous work was for a Texas state agency, contact the Texas State Library and Archives Commission TRAIL List of Texas State Agencies to review the current list of agencies.

Note: employment at an independent school district or community college in Texas does not qualify as state employment for vacation leave and longevity pay. However, that employment may count towards retirement depending on the type of employment.

How to View your Texas State Service

Log on to my.untsystem.edu and select Texas State Service.

View and key of Texas State Service information on the portal

Approved service periods will appear as shown below:
View of approved Texas State Service periods on the portal

Denied service periods will appear as shown below:
View of denied Texas State Service periods on the portal
**verification status will provide reason why period was denied.  Denied verification status and their meanings are:

  • No Record Found – state agency had no record of employment
  • Overlap – employment periods at one or more institution/agency at the same time
  • Revised Dates – corrections made to previous date

Pending verification service periods will appear as show below:
View of pending Texas State Service periods on the portal
Pending verification status and their meanings are:

  • Submitted – state service periods have been submitted to HR Records
  • Received from Agency – used when there are multiple agency verifications; response from this agency received, waiting on response from another agency(ies)
  • Under Review – additional information needed from agency
  • Waiting on Agency – verification request pending response from agency

How to Add Texas State Service

Log on to my.untsystem.edu and select Texas State Service.

In the Add Prior State Service section, enter agency number, start and end date
View and steps for adding prior Texas State Service on the portal

Added Service period will appear as shown below:
View edits for adding prior Texas State Service on the portal

Longevity Pay

The State of Texas provides longevity pay for non-faculty, full time employees in two year intervals. This calculation is based on state employment at all Texas state agencies. See the longevity pay chart below:

Longevity Pay

Years of Service Monthly Longevity Pay
Less than 2 years $0
At least 2 but less than 4 years $20
At least 4 but less than 6 years $40
At least 6 but less than 8 years $60
At least 8 but less than 10 years $80
At least 10 but less than 12 years $100
At least 12 but less than 14 years $120
At least 14 but less than 16 years $140
At least 16 but less than 18 years $160
At least 18 but less than 20 years $180
At least 20 but less than 22 years $200
At least 22 but less than 24 years $220
At least 24 but less than 26 years $240
At least 26 but less than 28 years $260
At least 28 but less than 30 years $280
At least 30 but less than 32 years $300
At least 32 but less than 34 years $320
At least 34 but less than 36 years $340
At least 36 but less than 38 years $360
At least 38 but less than 40 years $380
At least 40 but less than 42 years $400
At least 42 years or greater $420

https://fmx.cpa.texas.gov/fm/pubs/paypol/nonsalary_provisions/?section=longevity&page=longevity

http://www.sao.texas.gov/reports/main/20-303.pdf, page 68

Longevity pay ($20) is added to monthly paychecks for every 24 months of state service. The number of service months as of the first day of a given month determines the amount of longevity pay.

Example 1:

  • 24 state service months as of 10/1/2018
  • $20 longevity pay paid on November 1, 2018 for October pay period

Example 2:

  • 24 state service months as of 10/26/2018
  • $20 longevity pay paid on December 1, 2018 for November pay period

Vacation Accruals

Vacation-eligible employees accrue vacation time in hours each month. Eight (8) hours accrue when state employment begins, increasing when a service milestone is met. See table below for monthly accrual hours by service, and allowable carryover hours.

Schedule of Vacation Leave Accruals for Full-Time Employees

Length of Service Hours Accrued per Month Days Accrued per Year Allowable Carryover (Hours)
Less than 2 years 8 12.0 180
At least 2 but less than 5 years 9 13.5 244
At least 5 but less than 10 years 10 15.0 268
At least 10 but less than 15 years 11 16.5 292
At least 15 but less than 20 years 13 19.5 340
At least 20 but less than 25 years 15 22.5 388
At least 25 but less than 30 years 17 25.5 436
At least 30 but less than 35 years 19 28.5 484
At least 35 years or more 21 31.5 532

http://www.sao.texas.gov/reports/main/20-303.pdf, page 88

Part time employees who work .5 percent of the time or higher, receive pro-rated vacation accruals based on their work percentage.