Electronic Onboarding
Electronic Onboarding creates the formal employment record and completion of compliance-related new hire information. Once the background check is completed, the new hire will receive an email with a link to the electronic onboarding system.
If Electronic Onboarding is not completed prior to start date, the new employee’s starting date could be delayed.
- Find Onboarding checklists
- For any questions hremployment@untsystem.edu
Student Employment Electronic Onboarding
All student employees are registered to complete Electronic Onboarding. For UNT students, registrations are completed by Career Service Center. For HSC and UNT Dallas students, registrations are completed by the Talent Acquisition department.
If Electronic Onboarding is not completed prior to start date, the new employee’s starting date could be delayed.
ePAR
Once the I-9 and E-Verify process has been completed, an Electronic Payroll Action Request (ePAR) must be created and approved by the hiring department and Human Resources before system access is granted to the new hire.
- When an employee has a job change (retirement, transfer, or job termination) an ePAR must be submitted immediately by the department manager.
Orientation
All new Faculty and Staff must attend New Hire Orientation (NHO). New Staff are notified of their scheduled NHO in their offer letter. UNT and UNT Dallas New Faculty are invited to New Faculty Orientation held prior to the first day of school. UNTHSC Faculty are notified of orientation in their offer letter.
Form I-9 & E-Verify
Onboarding includes the Federal Eligibility for Employment Verification form, also known as Form I-9, which is proof of identify and proof of eligibility to work in the United States.
All hiring managers must ensure that employees – faculty, staff, student, hourly non-student – provide verification to designated I-9 approvers who use the federal E-Verify process. Newly hired employees cannot be added in the payroll system until the Form I-9 and E-Verify process has been completed.
Remote employees who will be officed outside of the DFW metroplex need to contact HREmployment@untsystem.edu for arrangements to complete Form I-9.
