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New Employee Onboarding and Orientation

Onboarding is the process of creating a formal employment record for a newly hired employee at any location. All newly hired employees must complete Onboarding.

Newly hired employees will be emailed a link to begin the on-line process. Access the link with these browsers:

Firefox – Version 24 or higher
Internet Explorer – Version 10 or higher
Safari – Version 5 or higher
Do not use a tablet or phone.

How to Complete Onboarding

Newly hired employees receive an email from the Talent Acquisition department with an offer of employment, criminal history authorization form, deadlines and a link to the Onboarding process. All offers of employment are contingent upon the results of the criminal history check, Form I-9 completion and, at UNTHSC, a drug screen.

If Onboarding is not completed on schedule, the new employee’s starting date – and pay – could be delayed.

What documents are required for Employment Eligibility (Form I-9)?

Onboarding includes federal Eligibility for Employment verification, also known as Form I-9, proof of citizenship or proof of eligibility to work in the United States. All hiring managers must ensure that employees – faculty, staff, student, hourly non-student – provide verification to designated I-9 approvers who use the federal E-Verify process. Newly hired employees may not be added to the payroll until Form I-9 eligibility has been completed.

Employees working off-site need to contact for arrangements to complete Form I-9.

E-Verify logo


HR manages the Electronic Payroll Action Request, known as ePar. An ePar must be approved by the hiring manager and Human Resources before an employee begins work.

  • After an ePar is approved, Payroll manages time and labor records submitted by department managers.
  • When an employee leaves for any reason (retirement, to take another job, dismissed) an ePar to stop monthly salary payments must be submitted by the department manager. This ePar must be approved by the departing employee's supervisor and must be sent to the Payroll.