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In addition to the mental health options offered by the Employee Assistance Program, Blue Cross and Blue Shield’s Health Select of Texas medical insurance plan has mental health options. Health Select mental health benefits include coverage for inpatient treatment, outpatient treatment and office visits. Referrals are not needed to see a mental health professional so employees have the option to see a mental health provider at any time. Doctor on Demand or MDLIVE virtual visits are convenient options for getting the mental health care that you need. For more mental health information, click here.

Starting September 1, all employees who use electronic cigarettes and vaping products must certify as tobacco users and pay the tobacco user premium. The ERS Board of Trustees voted in March to extend the ERS Tobacco Policy to include e-cigarettes and vaping products. ERS qualifies a tobacco user as a person who has used any tobacco product (as defined in the ERS policy) five or more times in the past three consecutive months.

How to certify tobacco users’ status
Employees can log on to their ERS OnLine Account during Summer Enrollment and click the Tobacco User Certification link to certify their status or call ERS at 1-877-275-4377 to have a representative certify the status on behalf of the employee.

Tobacco Cessation Resources
ERS offers the Choose to Quit program which encourages a tobacco-free lifestyle. In order to begin this program, you must contact your doctor to discuss which tobacco cessation option is right for you. To learn more about the tobacco cessation options that are available, click here.

Free budgeting apps can help you make sounder financial decisions, plan, and manage:

Mint

  • Syncs with your accounts
  • Free

Everydollar

  • Zero-based budgeting
  • Free for a basic account

Goodbudget

  • The envelope system online/in app.  You might have learned this method from your parents.  It’s still tried and true.
  • Free for basic

And:

Check out this free budget worksheet from Nerdwallet

Input your income and expenses, and we’ll show how your spending compares to the 50/30/20 budget.

YNAB (you need a budget) is another highly rated app (and currently has a free trial offer)

Programming has been completed to enable entry of the new leave options available for HOURLY employees. You may begin entering those hours now. The deadline to get these hours entered and approved and any exceptions cleared and re-approved is May 4. Hours approved by the deadline will be paid out on May 8. Information for salaried employees will be available soon.

Important Timekeeping Notes: Exceptions will appear for hourly employees who exceed the daily maximums. The exception will need to be cleared and approved in order for the time to pay.

1)  Entering leave on the timesheet – If you use a “punch” timesheet, meaning you enter hours in and out, you will need to enter just the total hours in the quantity section of the timesheet. Do not enter hours in and out. If you exceed the daily maximum amount to pay, you will receive an exception once you enter the time, the time is approved, and the time administration process has run. Your exception will tell you how many hours you need to reduce your original request by in order to comply with the law. You will insert a new row for the same day and enter the negative amount reflected in the exception. For example: You enter 8 hours of leave, the leave is approved, time admin runs, you get an exception that says you exceeded the allowable amount by 4 hours. You enter a new row for the same day and enter a negative 4 hours on that row using the same leave code. 

Types of Leave Available:  

1) Emergency Paid Sick Leave Act
This leave is available to employees who have been employed by UNT World for at least 30 days. Full-time employees are entitled to 80 hours of paid sick time, part-time employees hours will be prorated based on FTE. You may qualify for this leave if you experience one of the following:

  • governmental quarantine or isolation order (the lesser of 100% pay or $511 per day, and $5,110 in aggregate),
  • advised by a health-care provider to self-quarantine (the lesser of 100% pay or $511 per day, and $5,110 in aggregate),
  • caring for an individual who is subject to governmental or self-quarantine (the lesser of two-thirds (2/3) salary or $200 per day, and $2,000 in aggregate),
  • caring for the employee's child because the child's school or child-care provider is closed, (the lesser of two-thirds (2/3) salary or $200 per day, and $2,000 in aggregate), or
  • experiencing a substantially similar circumstance related to COVID-19 as specified by the Department of Health and Human Services, in consultation with the Department of Labor (the lesser of two-thirds (2/3) salary or $200 per day, and $2,000 in aggregate)

2) Emergency Family and Medical Leave Extension
This leave provides up to 12 weeks leave for an employee who cannot work because the school or child-care provider of that employee's child is closed as a result of a public-health emergency. The first 10 days are unpaid, the remaining 10 weeks is paid at two-thirds (2/3) of regular pay for the number of hours per week the employee normally works. The maximum amount of pay is $200 per day and $10,000 in aggregate.

Please note: Documentation must be maintained by the department for any employee using Emergency Paid Sick Leave. Those choosing to use Emergency Family and Medical Leave will apply through FMLA Source and required documentation will be maintained by Human Resources.

For more information regarding the codes to use for the timesheet, as well as other helpful information, please see Working Conditions under COVID 19.

For questions regarding these new options, please contact HRbenefits@untsystem.edu.

We hear a lot about stress these days, and how it is linked to chronic disease. There is definitely a link between stress and health. However, our minds are powerful, and some researchers suggest that how we perceive stress can make all the difference. View more...

It’s a great time to remind those enrolled in a HealthSelectSM health plan about the mental health benefits available to them. HealthSelect mental health benefits include coverage for inpatient treatment, outpatient treatment and office visits. Your employees don’t need a referral for any mental health services, so they can see a mental health provider at any time. However, some services, such as inpatient treatment or intensive outpatient hospital treatment, need a prior authorization before the plan will cover them. A Blue Cross and Blue Shield of Texas (BCBSTX) Personal Health Assistant can help participants understand what services require prior authorization and also work with a participant’s doctor’s office to help coordinate.  View more...

Financial fitness in times of trouble: Top Tips

During times of trouble, it’s even more difficult to stay on top of things financially.  We’re working to find good resources to help you navigate this journey. We’re keeping this page up to date with tips from financial professionals, links to articles, and videos.  And, we’re offering webinars weekly on a variety of financial fitness topics, as well.

Key tips to keep in mind, from financial advisors:

During times of crisis and market volatility like we are experiencing:

  • Keep emotions in check when making financial decisions during times of market volatility
  • Plan for the “long haul” or “big picture” rather than reacting to the immediate situation
  • Have a plan and keep saving towards your future goals, including retirement
  • Talk to a financial advisor.  All vendors (AIG, Fidelity, TIAA, and Voya) are available for virtual meetings (phone, video, etc.)
  • Establish an emergency fund

COVID-19 Financial Resources available in your community

Your local United Way has developed Covid 19 Resource pages that include ways to get help and ways to give help in your county:

ARTICLE 4/27/2020:

The Wall Street Journal published this article about not panicking during times of market volatility.

VIDEO 4/27/2020:

Watch “Manage Unexpected Events and Expenses” from the Fidelity resource center.

Flexible Spending Accounts (FSA)

Due to COVID-19, TexFlex has made some updates to their plans. Employees now have an additional 90 days (or 180 days from the date of the card purchase) to provide documentation to WageWorks. Please note that the Internal Revenue Service (IRS) requires that WageWorks verify all debit card charges are for eligible expenses. With this change, employees now have more time to submit documentation.

The Coronavirus Aid, Relief, and Economic Security (CARES) Act allows for the following changes to flexible spending accounts (FSA):

  • Over-the-counter (OTC) drugs and medicines no longer require a doctor’s prescription in order to be paid for or reimbursed through an FSA. Employees that are enrolled in the Health HSA plan can now use the plan to pay for OTC items without having to see a doctor for a prescription. This guideline is effectively immediately and retroactive to January 1, 2020.
  • Menstrual care products are now eligible to be paid for or reimbursed through an FSA, HRA or HSA. Employees that are enrolled in the Health FSAs can use the plan to pay for menstrual care products as the products are now considered as qualified expenses. This guideline is effectively immediately and retroactive to January 1, 2020.

Commuter Spending Accounts (CSA)

If your daily commute is impacted by these actions and you experience reduced or eliminated daily commute expenses, you should consider reviewing your commuter spending account (CSA) contributions to make sure your election still fits your needs. 

Here are some things to keep in mind as you review your CSA account and election options:

  • The TexFlex CSA is a month-to-month program. This means you can change your contribution amount or disenroll from the program at any time. Elections must be made by the last business day of the month so the monthly contribution can be deducted the following pay period. Example: Changes made by April 30 are processed by May 31 and are deducted from your June 1 paycheck. 
  • Excess balances over $3 carry over month-to-month and you can use funds as long as you are actively employed. Balances of $3 or less will be forfeited.
  • The IRS limits commuter reimbursement to $270 per month regardless of your account balance. Any unused amount exceeding $3 will carryover each month.

If you have any questions, feel free to reach out to us at HRBenefits@untsystem.edu.